Proposed Amendment to Covenant 5.11 on Vehicular Parking to go out for Community Vote

As you are likely aware, Covenant 5.11b prohibits pickup trucks from being parked within our neighborhood. Through the winter and spring, mounting tensions on the topic drove a grassroots movement to bring up the topic again. They modified the language from the failed 2018 effort to change this covenant, and the proposal was discussed at the May meeting. After the May Board meeting, the Board solicited comments on the proposed amendment in the state it was provided to us by the grassroots movement. In total, the Board received 28 form submission or emails on the topic. The Board also hosted an Open House Townhall event on June 5 for homeowners to come ask questions and engage with their neighbors. About 20-25 homeowners showed up and the Board fielded questions and listened to opinions. We’d like to thank everyone who sent us feedback both in person and virtually as it helped the Board in their decision making process.

At the June Board of Directors meeting (held on 6/24), after careful consideration on all of the input received, the Meadowglen Board voted unanimously (one abstention) in favor of distributing a “Consent to Change” ballot regarding an amendment of Covenant 5.11 to allow limited parking of pickup trucks.

WHAT TO EXPECT NEXT:

• HOA legal counsel is currently reviewing the proposed language for the revised covenant and we are addressing some comments that we received before the June meeting. Once finished, the Board will post the document on both the Advance HOA website and this community website for 30 days for further comment. Your opportunity for comments/questions will be communicated at the time of posting.
• After the 30 day posting, the Board will examine any feedback and determine if further changes are necessary. If no further changes are necessary, ballots will be mailed out via USPS to the homeowner on record. We expect this to tentatively happen by mid-August.
  • The details of the proposed change will be clearly outlined in the mailing in a cover letter. The full proposed amendment will also be provided.
  • This mailing will include a “Consent to Change” also referred to as a “ballot to vote.” The ballot is asking if you CONSENT TO THE PROPOSED CHANGE.  This means that if you agree with the proposed changes to Covenant 5.11 (allow the parking of pickup trucks in the community), then you would respond IN FAVOR or APPROVE of the amendment. If you disagree with the proposed changes, then you would respond AGAINST or DISAPPROVE of the amendment. A non-vote is not an active consent to the proposed change, and thus is considered a vote for the status quo, ie against the change.
  • We encourage all homeowners to vote by returning the ballot by mail, email (scanned copy) or by fax (details will be included in the ballot mailing). The mailing will contain the full amendment including the notarized signature blocks needed for the county recorder should the amendment pass. Your ballot requires your signature, but your ballot does not need to be notarized.
  • Only the recorded owner of each household can vote (no renters) and only one vote per household is allowed.
  • The voting period will be 45 days from the day of mailing (not reception) and the final return date will be noted in the cover letter.

The Board recognizes that this is an important decision for the community, and we will continue to communicate with you regarding when to expect the ballot in your mailbox, what dates/deadlines to keep in mind and to clarify the ballot process using the following platforms:

• Our community website (Meadowglen-HOA.com)
• Advance HOA portal for Meadowglen (mgho.eunify.net)
• Meadowglen Nextdoor
• Meadowglen Facebook Group
• Print flyers
• E-blasts (please make sure your email is on file)
• During board meetings

If you have any questions regarding the ballot/ballot process/proposed language, etc., please feel free to contact any board member individually or all of us at bod@meadowglen-hoa.com.

PLEASE NOTE: HOAs are governed by State Law, the Colorado Common Interest Ownership Act (CCIOA) and the Declaration of Covenants. Our covenants, in compliance with CCIOA, specifies that an amendment to a declaration of covenants must be accomplished by written consent of 67% of the homeowners to a specific change. The Board has NO discretion to adjust this process.