Clubhouse

Homeowners may reserve the Clubhouse for occasions such as birthday parties, wedding receptions, family reunions, etc. A $25 administrative fee is charged for Clubhouse usage. In addition, the homeowner is required to make a refundable cleaning/damage deposit of $250 with Advance HOA at the time of the reservation. The $250 deposit will be returned after the Clubhouse has been checked and the condition has been verified as clean and undamaged.

Reserving the clubhouse requires going to both the property management website AND the Meadowglen-HOA website. We know this is not ideal, but we are trying to streamline the process as much as possible.

1. To reserve the clubhouse, first check the Advance HOA website calendar to confirm your desired event date is available. Look for and click on the “Event Calendar” tab in the left hand navigation. This will bring up a calendar that shows days open for events and those with events already booked.
2. Once you have determined your desired date is available, you can return to this page and fill in the Reservation Agreement. Please view the Clubhouse Cleaning Checklist. Signing the reservation agreement means you agree to everything on both documents.
3. Finally, provide payment. You will need to return to Advance HOA to provide payment. Payment options can be found under “Payment Instructions” in the left hand navigation.
4. Once the required information and payment have been received, you will receive an email confirmation from the community manager. Key card access will be provided the day of the event.

PLEASE NOTE: when using the clubhouse, remember:

1. Cleaning supplies/decorations: ALL supplies, including paper supplies and cleaning supplies and any desired holiday decorations are the responsibility of the homeowner. The $25 admin fee does NOT include paper supplies, cleaning supplies or decorations.
2. Furniture/artwork: Please be careful when moving furniture around. Please do not remove artwork from the walls.
3. A cleaning checklist is provided to clubhouse users in their clubhouse agreement. It is REQUIRED that clubhouse users complete the clubhouse checklist and leave it on the kitchen counter. Checklists are available in the rack on the clubhouse kitchen wall.
4. Trash disposal: Clubhouse users are required to put their trash IN the provided trash containers (housed in the trash receptacle area located next to the pool), NOT on top of the trash containers or on the ground beside the trash containers. If the trash containers are already FULL, residents should take their trash home to be disposed of.

*This is a partial list of things you should know when renting the clubhouse. Please review the Reservation Agreement and the Clubhouse Cleaning Checklist for complete information.

Use of Pool during Clubhouse Rental

*Clubhouse rental required for pool use request to be considered*

Use of the pool is PROHIBITED when renting the clubhouse UNLESS you have engaged the pool management company (Absolute Pool Management) by filling out and submitting the POOL USE AGREEMENT and agree to their requirements, which WILL include hiring lifeguard(s) during your party hours.

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Pool

Hours of operation

Generally, the pool is open Memorial Day weekend through Labor Day from 6 a.m. through 9 p.m. Sunday through Thursday and 6 a.m. to 10 p.m. on Friday and Saturday. Periods of unavailability include: On weekdays, from 6 to 9 a.m., the Meadowglen Swim Team uses the pool for practice. Additionally, on three designated Saturdays per season, they host swim meets. The pool is closed to residents during these times.

Lifeguards: new in 2023

There will be one lifeguard on duty from noon to 6 p.m. seven days a week from May 27 through August 13. On weekdays between August 14 and Labor Day (closing day), the pool will be unguarded. Lifeguards will be on duty on weekends during this time period.

*During unguarded periods, pool use (see pool-open hours above) is on a SWIM AT YOUR OWN RISK basis.

Guest Policy

The pool is for Meadowglen residents and their guests only (two guests per each resident in the household are permitted: example: a household of four is permitted to have 8 guests).

Pool Access

Residents are able to gain access to the pool by swiping their key pass at the entrance. To request an access key, visit https://www.meadowglen-hoa.com/key-request/.

Additional Pool Information

• During unguarded periods, pool use is on a SWIM AT YOUR OWN RISK basis (see pool-open hours above).

• The lifeguard oversees the pool and can close the pool at any time due to weather, violations of rules, and unsafe or inappropriate behavior.

• The lifeguard has disciplinary authority and may remove any person from the pool for violation of pool rules.

• The pool is for residents of Meadowglen and their guests only (see guest policy above).

• Children 12 and under must be accompanied by a parent or guardian always.

• Swim diapers are required for all infants.

• Adult swim is on the tenth of every hour for ten minutes, or at the lifeguard’s discretion.

• Anyone damaging the pool area, the accessories or the bathroom area will be responsible for all damages.

Pool Rules

• No Smoking or Vaping inside pool area or within 50 feet of pool fence
• No running
• No profanity
• No pets in the pool area
• No horseplay, throwing, “playing chicken”, launching, or pushing of persons
• No glass containers allowed in the pool area
• No plugged in electrical equipment allowed inside the pool area
• No pool toys allowed that could cause bodily injury. This includes rocks, coins and other hard objects
• No bicycles, tricycles, skateboards, roller skate, scooters or other recreational equipment in pool area
• No group parties without prior approval
• No offensive tattoos, symbols or language will be permitted  

Questions and concerns can be directed to
Absolute Pool Management, LLC. at 303-808-3891 or 720-252-9900