June 2021

As you have probably seen, the Meadowglen clubhouse basement bathrooms are closed, and the upstairs has been closed since last year. With that in mind, there have been many questions about the status and events that have occurred.

Clubhouse Basement

Back at the end of March, Board members discovered that there was a considerable plumbing leak in the basement causing considerable damage to the plumbing, walls, bathrooms, and water heater. With the clubhouse closed to rentals, nobody was routinely using the clubhouse and starting in mid-February a leak presented (possibly due to the cold snap). A whopping 4,976,000 gallons spilled and went down the drain in the pool utility room. The lip of the drain is at 4″, so the rest of clubhouse had water in contact with the drywall throughout. The water soaked the drywall causing damage throughout the basement including the bathrooms. In total we anticipate the insurance claim to be over $50,000 (water bill and restoration).

To repair the clubhouse, we have been working with Restoration Experts. They quickly got in there to repair the plumbing so the pool season could continue, but getting the rest restored has been quite a journey. In changing management companies a ball was dropped getting information to the insurance adjuster, so we’ve been in a holding pattern on getting the repairs initiated. At this point, because there will need to be demolition, we will hold off until the pool season is over so that bare feet are not hurt with debris. So, expect port-o-lets to be present through the pool season. Sorry for the inconvenience.

Clubhouse Upstairs

The clubhouse was closed through the COVID pandemic, but as everything opened up we started planning updates per our 20 year reserve plan. While an exact date for the clubhouse opening is yet to be determined, we are excited to let you know that the next time you use it, it will have a fresh, new look! Based on feedback from the community and observations regarding how the clubhouse is being used, the old heavy couches and tables will be replaced with furniture that will be easier to arrange for your particular celebration. There are also plans for new appliances.

Stay tuned for updates regarding when the clubhouse reservation system and how to access the reservation system once all systems are go!

Thanks for your patience while we work through the logistics on both the basement and upstairs at the clubhouse!

Independence Day is just a few days away, and we have some updates about times and activities.

First, our Fishing Derby check-in will begin at 7:30 am at the clubhouse for a 8:00 am tournament start. Prizes for the tournament will be given around 9:30am at the clubhouse.

Next, we have the Arvada Fire truck parade starting at 10:00 am on the intersection of W 80th Dr. and Estes St in South Meadowglen. Feel free to decorate a bike, scooter, or yourself to join in following the truck around to the pool. If you don’t want to participate you are welcome to watch us all go by. We do ask if you follow the truck to stay away from the sides. The truck can’t see and this makes for a huge safety. After the fire truck brings the parade to the pool we will be sprayed down with the fire hose.

The pool will be fully opened from 10 am-6 pm with NO reservations required. We will have 4 lifeguards posted on the corners of the pool to ensure safety. After 6 pm the pool will be swim at your own risk. We will open the side gate

We want to wish everyone a safe and happy 4th of July! If you have any questions or would like to help plan/share ideas contact Linzi King at: linziking@meadowglen-hoa.com 

Come to the Food Trucks tonight by the pool parking lot for a fun Monday! Gyros Express had to cancel but we have another great dinner truck and fabulous dessert by Rebel Cookie Dough and Confections (they have ice cream, homemade cookies, edible cookie dough, etc.

They will be there from 5-7:30. Hope to see you and your family there!

Here are their menus to view in advance.

https://www.rebelcookiedough.com/#menu
https://gotruckster.com/food-truck/el-turkito#menu

As you are likely aware, Covenant 5.11b prohibits pickup trucks from being parked within our neighborhood. Through the winter and spring, mounting tensions on the topic drove a grassroots movement to bring up the topic again. They modified the language from the failed 2018 effort to change this covenant, and the proposal was discussed at the May meeting. After the May Board meeting, the Board solicited comments on the proposed amendment in the state it was provided to us by the grassroots movement. In total, the Board received 28 form submission or emails on the topic. The Board also hosted an Open House Townhall event on June 5 for homeowners to come ask questions and engage with their neighbors. About 20-25 homeowners showed up and the Board fielded questions and listened to opinions. We’d like to thank everyone who sent us feedback both in person and virtually as it helped the Board in their decision making process.

At the June Board of Directors meeting (held on 6/24), after careful consideration on all of the input received, the Meadowglen Board voted unanimously (one abstention) in favor of distributing a “Consent to Change” ballot regarding an amendment of Covenant 5.11 to allow limited parking of pickup trucks.

WHAT TO EXPECT NEXT:

• HOA legal counsel is currently reviewing the proposed language for the revised covenant and we are addressing some comments that we received before the June meeting. Once finished, the Board will post the document on both the Advance HOA website and this community website for 30 days for further comment. Your opportunity for comments/questions will be communicated at the time of posting.
• After the 30 day posting, the Board will examine any feedback and determine if further changes are necessary. If no further changes are necessary, ballots will be mailed out via USPS to the homeowner on record. We expect this to tentatively happen by mid-August.
  • The details of the proposed change will be clearly outlined in the mailing in a cover letter. The full proposed amendment will also be provided.
  • This mailing will include a “Consent to Change” also referred to as a “ballot to vote.” The ballot is asking if you CONSENT TO THE PROPOSED CHANGE.  This means that if you agree with the proposed changes to Covenant 5.11 (allow the parking of pickup trucks in the community), then you would respond IN FAVOR or APPROVE of the amendment. If you disagree with the proposed changes, then you would respond AGAINST or DISAPPROVE of the amendment. A non-vote is not an active consent to the proposed change, and thus is considered a vote for the status quo, ie against the change.
  • We encourage all homeowners to vote by returning the ballot by mail, email (scanned copy) or by fax (details will be included in the ballot mailing). The mailing will contain the full amendment including the notarized signature blocks needed for the county recorder should the amendment pass. Your ballot requires your signature, but your ballot does not need to be notarized.
  • Only the recorded owner of each household can vote (no renters) and only one vote per household is allowed.
  • The voting period will be 45 days from the day of mailing (not reception) and the final return date will be noted in the cover letter.

The Board recognizes that this is an important decision for the community, and we will continue to communicate with you regarding when to expect the ballot in your mailbox, what dates/deadlines to keep in mind and to clarify the ballot process using the following platforms:

• Our community website (Meadowglen-HOA.com)
• Advance HOA portal for Meadowglen (mgho.eunify.net)
• Meadowglen Nextdoor
• Meadowglen Facebook Group
• Print flyers
• E-blasts (please make sure your email is on file)
• During board meetings

If you have any questions regarding the ballot/ballot process/proposed language, etc., please feel free to contact any board member individually or all of us at bod@meadowglen-hoa.com.

PLEASE NOTE: HOAs are governed by State Law, the Colorado Common Interest Ownership Act (CCIOA) and the Declaration of Covenants. Our covenants, in compliance with CCIOA, specifies that an amendment to a declaration of covenants must be accomplished by written consent of 67% of the homeowners to a specific change. The Board has NO discretion to adjust this process.

The City of Arvada Parks Maintenance staff has notified us that beginning tomorrow morning, Thursday, June 24 at approx. 7:30 a.m. through the end of day, tree work will take place around Pomona Lake and along the Little Dry Creek Trail. A number of Russian Olives will be removed as they are considered an invasive species. A number of other trees will also be trimmed due to dead or dying branches and to abide by tree maintenance standards.

It is important to note that if a homeowner’s trees hang over the fence line onto City property, the City is allowed to trim the trees back to the fence line and to raise the tree canopy to a minimum of 8′ feet over sidewalks/trails as needed to clear the surrounding area for mowers, vehicles, pedestrians, bicyclists, signs, lights, etc.

The Meadowglen community, HOA and BOD have always had a very cooperative partnership with City of Arvada staff. We request that if a resident has a question or concern about this work, please contact a board member or Advance HOA. Please respect those doing the work and do NOT confront them. They are not the decision-makers regarding the work being done.

Thank you in advance.

Ari Feldman, Board President

Cross-post from Nextdoor.com: https://nextdoor.com/p/tjLdZk9gFgNS?utm_source=share&extras=NzAyNTc4

Our house received a notice from the HOA ARC that we need to replace our driveway (completely expected; it is old), and I understand several other houses in the neighborhood are in the same boat. That leads me to two questions: Does anyone have a solid recommendation for a driveway replacement contractor; and does anyone want to go in together to coordinate replacement and hopefully get a better rate from the contractor? Send me a message and I will try to put together a list of contractors and households.

Contact Karl Ohlsen at ohlsenk@hotmail.com

Trash will be collected on Fri 6/4 due to the Memorial Day holiday. On the Waste Management website, this notice is available: